REALTOR Roles and Responsibilities if and where appropriate
Once Listed:
Review title information
- Measure overall & heated square footage
- Confirm lot size
- Note any unrecorded property lines, agreements and easements
- Order trio
- Prepare showing instructions for buyer’s agents
- Obtain current mortgage information
- Identify Home Owner Association manager/president
- Verify HOA fees & what included
- Obtain past year utility bills
- Security system? Owned/leased – amount?
- Has pest control been used/on contract?
- Lead-based paint requirement? (1978 or before)
- Prepare detailed list of property amenities & access market impact
- Compile list of completed repairs and maintenance items
- Explain benefits of Home Warranty
- Extra key for lockbox
- Arrange for yard sign installation
- Assist with seller completion of Sellers’ disclosure form
- “New Listing Checklist’ completed
- Curb appeal assessment & suggestions to improve saleability
- Interior assessment evaluation and suggestions
- Take photos
- Enter listing into RMLS, RE/MAX and other Internet sitesRMLS
25. Enter into RMLS
26. Proof-read!!!
27. Provide seller with copies within 48 hours
28. Take additional photos if needed for larger sites
Marketing the listing
29. Create print and Internet ads with seller input
30. Coordinate showings with neighbors, other Realtors, etc.
31. Install lockbox
32. Program agreed-upon hours
33. Prepare mailing and contact list
34. Order ‘just listed’ labels and reports
35. Prepare flyers and feedback faxes/emails
36. Review comparable listings regularly to insure it remains competitive
37. Prepare for printing/copying of flyers
38. Distribute flyers to all west-side agents (in boxes and email… about 3000)
39. Upload to sites as appropriate
40. Mail out ‘Just Listed’ to neighbors
41. Advise international RELO network
42. Create and provide ‘Special Feature’ cards if and where applicable
43. Submit ads to company’s participating Internet real estate sites
44. Convey price changes promptly
45. Reprint flyers as needed
46. Send feedback emails to buyer’s agents after showings
47. Review weekly market study
48. Discuss feedback from showing agents with seller
Offer and Contract
49. Receive and review all Offer to Purchase contracts submitted
50. Evaluate offer(s) and prepare a “net sheet” for owner
51. Counsel seller on offers – explain merits & weaknesses of each offer
52. Contact buyer’s agents to review buyer’s qualifications and discuss offer
53. Fax/deliver seller’s Property Disclosure
54. Confirm buyer is pre-approved by calling Loan Officer
55. Obtain pre-approval letter
56. Negotiate all offers on seller’s behalf, setting time limit for loan approval & closing date
57. Prepare, convey any counteroffers, acceptance or amendments to buyer’s agent
58. Send all copies of contract & addendums to title company & lender
59. Record and deposit buyer’s earnest money
60. Deliver fully signed accepted contract to seller
61. Prepare file and send originals to office
62. Advise seller re: handling additional offers submitted between contract & closing
63. Change status to Pending or BMP as appropriate
64. Set up tickler lists of: Inspection, Appraisal, septic, well, and so forth
Tracking the Loan Process
65. Confirm verification of deposit with Title Company
66. Track loan process through to Underwriter
67. Stay in contact with buyer’s agent through process
68. Call escrow officer periodically
69. Update files as necessary
70. Relay final approval of loan to seller
Home Inspection
71. Coordinate date and time with seller & buyer’s agent
72. Review inspector’s report
73. File
74. Explain seller’s responsibilities with respect to loan limits & interpret clauses
75. Ensure seller’s compliance and timeliness
76. Recommend or assist seller with identifying & negotiating with trustworthy contractors to
perform any repairs
77. Negotiate payment and over see completion of all required repairs
The Appraisal
78. Schedule with buyer’s agent & Notify seller as to date, time and method
79. Follow-up with appraiser
80. Enter into file
Closing Preparations and Duties
81. Contract signed by all parties
82. Coordinate closing process with buyer’s agent and lender
83. Update closing forms and file
84. Ensure all parties have all forms and information needed to close sale
85. Confirm closing date with all parties
86. Assist with resolving any title problems, boundary disputes , etc.
87. Research all pro-rations
- Request, receive, review final closing figures from title company
- Check for Home Warranty in buyer’s name
- Review all closing documents
- Coordinate closing with seller’s new purchase
- Have a ‘no surprises’ closing with seller
- Change MLS to sold with sales price, date, selling broker info and ID numbers
- Close out sale in transaction management
Follow up after Closing
88. Clarify and resolve any conflicts regarding repairs
89. Answer questions about Home Warranty company
90. Provide additional information required from office files
